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May 22, 2026

Manage Roles and Seats

Toolpath uses two access controls for team members: whether a user has a paid seat, and whether they have admin access.

User access types​

User means the person has a paid seat and full access to paid features included in your team's subscription.

Free means the person does not use a paid seat. Free users can be invited to the team, but paid features may be limited.

Admin access​

Admins can manage team-level settings. Give Admin Access only to people who should be able to manage users and billing.

Admins can:

  • Invite teammates.
  • Edit other users.
  • Resend pending invitations.
  • Delete users.
  • Update Team Settings.
  • Open Billing when billing is available for the team.

Admins cannot turn off their own Admin Access from their profile.

If your team has a customer subscription, Toolpath shows the number of available seats on the Team page. When inviting or editing a user, turn on Paid Seat to assign one of those seats.

If all paid seats are already in use, Toolpath disables paid-seat assignment for new free users and shows a link to Add seats to your team from billing.

Change a user's access​

  1. In the left navigation, select Team.
  2. Open the user's Options menu.
  3. Select Edit.
  4. In Billing & Security, update Paid Seat or Admin Access.
  5. Select Update User.